Information for our Exhibitors

​Cancellation Policy

• If the cancellation is submitted more than six months before the conference commences, the Organisers shall retain 10% of the contract price. 
• If the cancellation is submitted between three to six months before the conference the Organisers shall retain 50% of the contract price.
• If the cancellation is submitted within three months of the Conference then 100% of the contract price will be forfeited
• If in the event of the Conference being cancelled for reasons beyond the control of the Organisers or the Sponsoring Company then the contract price is refundable less expenses already incurred.

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Catering: All morning and afternoon teas and lunches, as scheduled in the programme, will be held within the exhibition area. 

Cleaning: All exhibition spaces need to be kept clean and tidy throughout the conference. Cleaning of your space is your responsibility.

Deliveries and Collections: Deliveries should arrive no earlier than Thursday 23 October 2025. Pick up is to be arranged as soon as possible after the conference. Any items left behind will be stored for a short time before being disposed. Please note that if goods are not picked up within 48hrs (working days) items may be discarded. Please remove all packaging, boxing and rubbish prior to leaving the venue.

Exhibition Opening Hours
Friday 24 October, 10.00am-6.00pm (including Welcome Reception)
Saturday 25 October, 7.00am-3.30pm

​​Electricity: Installation of electrical equipment, including lighting fixtures, must adhere to Electrical Regulations. Exhibitors are advised not to use electrical fittings which may contain sub-standard circuits in their booths.

Trestle table measurements: L: 1.83m x W: 0.60m x H: 0.75m

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Download the Exhibition Floor Plan

Fixtures & Fittings: No tapes, nails or fixtures of any kind are to be affixed to the walls, doors, floor, ceiling or glass in the venue. No freestanding fitment may exceed 2 metres in height or extend beyond the boundaries of your space. This includes exhibits, names or logos of your organisation/s and advertising materials.

Insurance: It is the exhibitor’s responsibility to confirm insurance as required, to cover yourselves against all risks at the conference. The exhibiting company shall be responsible for all aspects of setting up and operating its own booth and shall bear the responsibility to confirm public liability and indemnity insurance (as required). Exhibitors shall bear the full responsibility of compensation in case of accidents without making any related insurance claims to NZACRes or Workz4U Conference Management.

Location and Power: The exhibition area will be located on Level 5 of Rydges Hotel, Queenstown. You will have the opportunity to request power during the registration process.
 
Pack In and Out
Pack In: Friday 24 October 2025, 6.00am-9.30am
Due to Health and Safety requirements exhibitors will not be granted access to the exhibition area prior to this time.

Pack Out: Saturday 25 October, after 3.30pm. Exhibitors must not pack out prior to this time.

Terms & Conditions: Please ensure you are familiar with the terms and conditions set out in the Sponsorship & Exhibition Prospectus. Those conditions work alongside this information.
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WiFi: WiFi is complimentary at the venue.